Nov 19, 2019
Systems describe how things are done and then provide the focus for making things better.
In this episode of freedom in five minutes, learn how building a system helps you resolve problems faster and let you empower others. Empowering not only yourself to improve but also other people making it easy to optimize and determine how successful the outcomes will be.
If you want to know more about the benefits of having a system in your everyday work no matter how small or big it will be, this podcast is for you.
Automated Transcript Below:
Hey, this is Dean Soto, founder
of freedom in five minutes.com and ProSulum.com. And we're here
again with another freedom in five minutes podcast. Today's topic
is this, how systems help you empower others and fix problems
faster. That and more coming up.
Oh, what is up? What is up? What
is up? So, today, interesting topic, interesting topic. So, over
the last few days, I've been working on my homestead. And one of
the things with working on the homestead is that you have two
choices. You have two choices. When it comes to doing anything on
any type of land, any type of acreage.
The first choice is to do as much as you possibly can manually. So for example, we have a chicken coop down, I want to say 300, 400 yards. And I talked about this in a video that I did. But we have a chicken coop 300 to 400 yards away. And the way that we get water to that because think about it, we have to feed them, we have to give them water. How do we get water to them? Well, one of the ways was to carry a four-gallon, you can either carry four, you know, four or five one-gallon jugs, or carry a four-gallon jug to each of the chickens or to, or to the chicken coop. And that works. But what happens when you need to start cleaning out some of the bowls. You need to kind of start cleaning out some of the water where you're, where you're storing the water and actually giving water for them to drink if you're trying to clean things with water. It gets really cumbersome because now you pour out the water to clean. Now you have to track all, all, all the way back up to the house, get more water, bring it down, back and forth, back and forth, back and forth.
And then, on the flip side, one gallon is pretty heavy, pretty heavy for little ones, right? One gallon of something is significant, a significant amount of weight for some of my little guys which means that they're not able to help with some of the chicken’s chores, right? And that sucks. Because we need help sometimes.
And so you have that, that choice of doing the, doing it the manual way. And just, you know, hunkering down and lagging, doing things and so eventually it ends up being you, you have to do it yourself. Only I have the skills, or my wife has the skills, because we're the strongest ones, right? Carrying this water down, and it becomes very, very, very cumbersome over time, right? And it makes it to where we can't even have other animals because imagine if we have Llamas or we have other things. Now we're having bring, bring a four-gallon jug of water or four single gallon jugs of water down to each one of those places. Some of those, some of those troughs require much more than four gallons, right? Some of those animals need a lot more than that.
So you're just constantly, constantly having to bring water and it comes to the point where it becomes totally overwhelming because you, my wife and I would be the only ones able to do it. So the second choice is to build a water system. And does that take a lot of hard work? Heck yeah. It takes a lot of hard work. It is really tough. It is very hard to do, right? Because now I have to trench, I have to lay the PVC pipe, I have to burrow, the cement, the, the PVC, PVC pipe with that, with that special type of primer and cement and do all of this stuff that I wouldn't have to do otherwise. And it sucks because you know, at the same time, what are you having to do? As that's going on, you're having to give the chickens some water.
So you're doing double what
seems to be double the work, right? Well, afterward, here's the
difference. Yes, it's hard work doing that, you just added work,
right? But what happens is during that process, an asset is being
built. An asset is being built. How is that? How is that happening,
right? Because literally almost, you're doing double the work
right? You did. You're doing, you're bringing water manually, plus,
you're doing this system, this water system. Well once it was done,
it was glorious. It was at 12:30 am, I had my headlamp on and
everything like that. Once it was done, I had four, I had five,
installed five additional water spouts, water, water spigots,
water, water bibs, one being right next to the chicken coop, where
we have a hose for the chickens. And when I turn the knob to let
the water flow, oh my gosh, it was rapture, it was amazing, it was
working. Oh, it was wonderful.
And what was even cooler, was
that the next day or a couple of days later, one of my kids, I told
my kids and they were excited. But then I want to say two days,
maybe three days later, my kids had to go and give some more water
to the chickens. Before, they couldn't do it on their own. I mean,
they could but it would take forever. And some of the little ones
couldn't help. Now, all they had to do was go down there, turn the
faucet, water comes out, they're able to clean out the, the
chicken’s bowl and fill it up with beautiful clean, fresh mountain
How amazing is that? So cool. I
So now, not only am I able to do
it, all of my kids except for one who's, who's little Bonbon but he
could probably even do it. Little Bonbon is the only one out of all
my entire family that can, it cannot, cannot at least just because
of his age, cannot water the chickens, give water to the chickens.
Before, it was my wife and I that generally were the ones that did
all the water in the chickens. Now, I have, I have literally six
additional people, six additional hands, who can water, give water
to the chickens. So they are empowered.
Now, here's the thing. As I was testing out everything, I noticed that there was a leak, there was a leak in one of the PVC, in one of the, in one of the water spouts. It was a leak that was underneath the ground. And, so it’s still was awesome because I could, even though there was that leak, I could still go and utilize the system. I just had to turn off the system after it was being done, after is being used.
Well, here's the deal. When you have a system, here's a really cool thing is that you, you're able to see, because there’s, you, you can see where the system is working and where it's failing. You can see where the leak is and you can fix that leak.
So, when you have a system,
you're able to very quickly see what the problem, what's the
problem? What's going on? Why is this not working? Oh, it's because
of this specific section, this specific process, this specific
area. This is what's not working. And, that is extremely
Whereas when you have a full bunch of people, you have a whole bunch of people who have everything in their heads, and things are getting messed up. Things are getting messed up, left and right, left and right, left and right, left and right, but it's because of human error. It's because of things that are unknown. There really is no process, no system, nothing written down. Nothing operationally that can be pointed to. You just have a constant mess. Whereas when I looked at the water system, I can see oh, it's leaking right here, it's leaking over here. I need to change this thing out. I need to move this thing around. I need to switch up whatever it might be. Very quickly I could tell, very quickly I could see where the problem was. And it got fixed.
So, for me it was this, yeah, I
actually thought it was one, or it was the PVC pipe like the
threading where the, where the steel pipe goes into the PVC pipe
and it was the threading. I thought it was the PVC portion of it.
Because it was, it was just leaking and, and I couldn't figure out
why. So I actually, I hack, I use my hack saw, hacksawed off the
PVC portion of it, redid the whole thing. Put the thread, the PVC
threading portion on, put the pipe in and it did the exact same
So I was like, oh, that's interesting. So maybe if I flip the pipe around, I flipped it upside down. So that the hose bib would be, have the different threading on there. I flipped it around and lo and behold, everything worked just fine for whatever reason. That, that end of the pipe did not like the PVC portion of it. It did like the hose bit portion of it. So I'm not going to judge. It's just the way it was. And it worked. And so very quickly that problem was solved and the entire system is working like a charm. And actually, my kids love it because they are able to do a lot of stuff that they couldn't do in the chicken coop because of that water supply and that water system.
So, wherein your business right now or in your life? Do you, are you, are you just doing things the way you do them because that's the way you always did them and you're the one doing them? Or you have somebody who has it just stuck in their head, they, they are the ones that should be doing this thing or that thing or whatever? Where in your business or in your life or in, in whatever organization, you might be a part of, where are you doing something manually without a system?
I want, I challenge you to take a look and see why or why am I doing this and actually create a system, create a process because when you do that, it empowers not only you to improve that process and to, to make it better and to see if there's any problems that need to be fixed. It empowers other people and makes it easy to optimize and make that thing better. So, I challenge you this week, challenge you this week, to look at at least one thing that you're doing. Create a system around it, create a process around it and give that thing whether it's to, to somebody else in your organization, or, or whatever it might be, give somebody else the, and empower them to use that system so that you can take one more thing off of your plate.
All right, this is Dean Soto, founder of freedom in five minutes. Go check out freedom in five minutes.com.
Also check out Pro Sulum.com, P-R-O-S-U-L-U-M.com. Five minutes a day, five minutes a day, and you can outsource and automate and scale your entire business in 30 days or less. Alright, this is Dean Soto and I will catch you in the next freedom in five minutes podcast episode.